CloudLock

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  • CloudLock is just what its name suggests – it is cloud-based security for all of Google Apps Drive and Site data on the cloud. With no installation, hardware, or software, CloudLock protects Google Apps, creating an even more secure cloud. CloudLock finds and protects personal information within your domain and lets you know when it has been improperly shared. In addition, CloudLock ensures that students are not viewing or storing inappropriate material on Google Drive or Sites.

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    • Objectionable Language

      This policy flags obscene content shared with students, external users, or published to the web and reverses sharing.

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    • Student Welfare

      This policy detects and flags keywords that are related to cyber bullying, suicide, violence in schools, and other behavior that may put students in harms way.

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    • Public or Domain-wide Sharing of Student Records

      This policy flags and acts upon documents that violate the public or domain-wide student record exposure. Assets that contain sensitive student records or related information will be detected, and if shared publicly or domain-wide will be removed automatically.

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    • IEP Policies

      This policy flags and notifies the staff member of an inappropriate share of sensitive IEP (Individualized Education Program) information

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    • Students Sharing Externally and domain wide

      This policy notifies the CloudLock administrator when a student shares content outside the school’s domain or across the entire domain.

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    • Staff Sharing Student Info Externally

      This policy flags and notifies the document owner of any documents that may contain student personal identifiable information or other sensitive information, This notification serves to alert the document owner so they can make this determination.

  • Why is it important to know who is using Google Docs?

    CloudLock’s user view allows the administrator to see a breakdown of the most active to light users of Google Docs within the domain. This gives an organization an overall view of Google Docs adoption at their organization, and they are then able to see where additional training may be needed.

    What are third party Apps and why do they matter?

    Third party applications are applications outside of the Google Apps domain. While they may be helpful to teachers and students in the classroom, they could pose serious threats to security. By linking third party apps to a Google Apps domain, an organization’s sensitive material may be at risk and students may be exposed to questionable content.

  • What about Docs that are owned by external users?

    External Docs are not always a threat to the domain. Oftentimes there are cases in which teachers or students may be using personal gmail accounts to create Docs for work or school, or outside vendors may create applications to support an organization’s functionality. This can pose a problem because the documents are not owned within the organization. CloudLock allows the domain administrator to bulk copy such external documents to an owner within the organization, which is also helpful in cases of employee retirement or termination.

    Where is CloudLock hosted?

    CloudLock is hosted on Google App Engine, Google’s web application hosting environment which is SAS 70 Type II, SSAE 16 Type II, and ISAE 3402 certified. CloudLock runs on the same infrastructure that hosts all other Google applications, ensuring organizations the utmost in privacy and security.

CONTACT US TO SEE IF CLOUDLOCK IS A RIGHT FIT FOR YOU!

Purchasing this product through Amplified IT provides initial setup and training, along with access to unmatched technical expertise and customer support in the K-12 marketplace. Our EDU-specialized staff will provide roll out training for your team, and offer proactive assistance with the entire implementation process. We will also work to determine the best way to utilize the service, and scope the best data management solution for your school district.

Amplified IT is vendor independent, which means every three months we review the services available to K-12 schools and select the ones we feel are most suitable for our customers. We have reseller agreements with all of these third parties and offer our assistance with their setup on your domain at no additional cost. When the service is bought via Amplified IT, there are no additional charges for deployment, ongoing support, and consultancy. If you are interested in a third party tool, let us know and we can advise you on if it’s the right fit and how best to deploy.